Tag Archive: accounting

Ezi Solution Systems are preparing to launch Version 2.5 of Retail Man POS, Ezi Solution POS and Ezi Accounting. This is the first major release of these products since March 2015. The revised launch date for Version 2.5 is 20th August.

The details are being finalised but the cost of Retail Man POS 1-user will be changed to USD349. The cost of Ezi Solution POS will be unchanged. The cost of extra users for Retail Man and Ezi Accounting will be increased slightly.

All customers that bought Version 2.1 of Retail Man POS, Ezi Solution POS or Ezi Accounting from 1st July 2017 can ask for  free upgrade to Version 2.5. Other customers will need to buy an upgrade to Version 2.5 before they can use the new software. The cost of upgrading is to be advised.

New features and new fixes will be added to Version 2.5. A new flexible interface for credit card and debit card processing will be included in Retail Man POS.

Licence keys for Version 2.5 will be based on the Business Name and Location.

Ezi Solution Systems will no longer sell boxed software on CD. Version 2.5 will be available as a download only.











The world of accounting and POS software is changing rapidly. There are many packages, some are locally installed, others are Cloud based (Software As A Service). A monthly, quarterly or annual subscription can be the only way of using many packages, especially those that are Cloud based. How should customers decide which solution is best for them?


Software as a Service (SaaS)
Cloud Based software can work well when there is a reliable Internet connection. There is flexibility of access, so the business and the Book Keeper or Accountant can access the same system. Leading suppliers should provide a reliable, resilient and secure system, but can you be sure that this is the case? Saas will usually be fully supported, so there is less for the customer to support.

Security and privacy may be an issue. Passwords for access to Cloud based software should be changed regularly, with the details stored securely. Passwords should be changed when a person leaves the company. How can you be sure who is accessing your customer and financial data?

Backups are the responsibility of the Saas provider. A regular export of SaaS data to local disk is recommended. The data in the export should be verified to ensure that it is possible to import into Excel or a different accounting package.

At the end of a SaaS subscription the data and reports will disappear unless they are saved in advance! In the UK there is a requirement to keep financial records of companies for at least 7 years.


Locally Installed
Ezi Accounting, Retail Man POS and many other software packages are installed on a local computer or server. There is no need for an Internet connection apart from downloading updates and sending invoices or statements by E-Mail.

Security and privacy are the responsibility of the business owner, IT support or book keeper. Windows security is important, with the latest Windows updates applied, an active Firewall and Anti-virus protection with the latest updates.

Regular backups of the data are vital, with the data being stored away from the computer running the POS or Accounting Software. A backup at the end of every business day is recommended. Consider using Cloud based storage for backups.

A reliable connection is needed between POS hardware and the computer running the POS system. For this reason, use of Cloud based systems for POS is not normally practical or desirable. Within a store, use of Wi-fi for networking will be less reliable than cabling between POS stations and the server.

Physical security should also be considered. A server should be located in a locked room or in a locked cabinet.


Rent or Buy?
Ezi Solution Systems recently gave customer the choice to rent or buy software. Rental is proving popular, with options for 6 or 12 months. What is the best choice for your business? The difference in cost will depend on the pricing for the package. Please see the comparison below.

  • Ezi Accounting 1-user costs USD179 to buy, USD49 per year
  • Retail Man POS 1-user costs USD299 to buy, USD99 per year
  • Ezi Solution POS 1-user costs USD1499 to buy, USD299 per year

Rental has a low-cost up front and is flexible. The number of POS stations or workstations can increase or reduce as the business changes. The company name can be changed at the end of each rental period. Version upgrades are given at no cost at the start of each rental period. Reports will stop working at the end of the rental period.

Buying a permanent licence key will probably be cheaper in the long term, but this is for one company name. If your business changes name you will need to buy a new licence key. There will be a cost each time you decide to upgrade to the latest version of software.



Ezi Accounting Version 2.1.48 has been released. Ezi Accounting includes Inventory Control and integration with many leading brands of web stores. Prices for new customers start at USD179 for purchase, USD49 per year for rental.

Version 2.1.48 is a free update to all customers who have purchased Version 2.1 of Ezi Accounting. Prices start at USD40 to upgrade from Ezi Accounting Version 2.0 or older.

Ezi Accounting now a signed download, this will make installation easier on Windows 10 and with most anti-virus and security programs.


Ezi Accounting

Customers are recommended to backup Ezi Accounting before downloading and installing Version 2.1.48.

The previous update to Ezi Accounting was 7 months ago. Version 2.1.48 of Ezi Accounting includes several updates and fixes that have been recently included in Retail Man POS. Some of the changes are listed below.

  • Added the Consignment in / Out to export in the multi-location environment as well as the iPort.exe and xPort.exe (ver 3.25)
  • Added Price choice in Web Store report
  • Added qty on backorder on stock reorder report
  • Modified Stock Qty report to include Consignment out in the stock count
  • Modified Stock value report to include Transfer in/out in the stock count for multi-locations
  • Added bin sorting to the stock reorder report
  • Modified Rounding by adding 0.25 and 0.5 to the current rounding figures
  • Added Reference number search in purchase and invoice list screen
  • Fixed stock search recall in Stock Transfer screen for multi-locations
  • Added a new Serial numbers search option using the F8 button
  • Added option to change search behaviour by adding quickfind.txt to the program folder to skip an extra step
  • Bugs fixed in Invoice Screen, Sales/Purchase Summary Report, Staff Sales Summary Report, Clients/Suppliers Statement

Please see the link below for information on Ezi Accounting and the link for the latest download.

Ezi Accounting


Version 2.1.43 of Retail Man has recently been released for download for new and existing customers. The update is free to customers who have purchased Version 2.1.x. An upgrade to Version 2.1 will need to be purchased by customers using Version 2.0 or older, prices start at USD70 for a 1-user system.


Retail Man POS

Version 2.1.43 Retail Man includes several updates and fixes that have added in the past 2 months. Customers are recommended to backup Retail Man before downloading and installing the new software. All POS stations must be shutdown during the upgrade. Only restore from backup if there are major issues!

Please see the link below for more information about Retail Man POS and the link for the new download.


Ezi Accounting Version 2.1.33 has been released. This update is free to all customers who have purchased Version 2.1. An upgrade to Ezi Accounting Version 2.1 will need to be purchased by customers using Version 2.0 or older.
Customers are recommended to backup Ezi Accounting before downloading and installing Version 2.1.33.
Version 2.1.33 of Ezi Accounting includes several updates and fixes that have been recently included in Retail Man POS. Some of the changes are listed below.
  • Modified Stock inquiry Screen
  • Removed Stock Qty total field in Stock History Screen when user has no stock quantity access rights
  • Fixed bug with stock qty  when re-saving consignment-in and re-indexing with the stock reposting flag
  • Fixed bug in Daily cash reconciliation
  • Expanded multi currency digits to 7
  • Modified stock search screen
Please see the link below for more information on Ezi Accounting and the link for the new download.

Ezi Accounting Version 2.1.31



Some customers are reporting network issues when making payments by 2CheckOut from EziSales.com or @ccounting.com, they cannot connect to 2CheckOut.com to make a payment.

If you experience issues connecting to 2CheckOut, please try using a different Web Browser on your computer, for example use Firefox or Internet Explorer instead of Chrome. We have seen reports of poor performance using Chrome on Windows 10 for some web sites. Alternatively, please try using a different computer to place the order. We hope that these suggestions help.

Prices in GBP on EziSales.com


The list price of Software and Support from Ezi Solution Systems is in US dollars. Base prices on EziSales.com are GB Pounds. Some customers prefer to buy in GB Pounds or a currency that is converted to GB Pounds. We review the pricing in GB Pounds from time to time, the pricing may then be updated. As a result of the vote in the UK referendum on membership of the European Union, the value of the GB Pound has fallen significantly. It will take several days to stabilise.

Prices on EziSales.com will be updated on 1st July. It is not yet clear what the new exchange rate will be, but prices may increase by as much as 8%. Customers  may like to take advantage of the current pricing.


There is a wide choice of Cloud based accounting solutions available for businesses in the UK and many countries. Traditionally most businesses used Accounting software installed on a local computer, but use of Cloud based software is gaining rapidly in popularity. What are the risks and benefits of each approach? Awareness of these should help customers decide what solution is best for them.

Cloud Based

  • Data is regularly backed up by supplier?
  • Flexible access from several locations
  • Depends on Internet for access
  • How private are your client details and financials?
  • Interfaces to bank and payment systems?
  • Software updates are included
  • Monthly subscription only, so can be costly over several years
  • Data will be lost at the end of the subscription
  • Data will only be on the Cloud unless downloaded to Local computer or server

Security and privacy are potential risks for Cloud based solutions. It is vital that passwords are complex and changed regularly. The privacy of data is the responsibility of the service provider. The data is potentially visible during transfers between the Cloud and your Local computer.

Local Installation

  • Backups are the responsibility of the customer, ensure that they are stored securely!
  • Access is on the local computer or laptop only
  • No Internet is access is needed
  • Client details and financials are as secure as the computer or laptop
  • Accounting Software updates are optional and the responsibility of the customer
  • Options for monthly or annual subscription, or purchase are options
  • When purchased, upgrades to Accounting software can be purchased and applied when required or recommended.

Backup and reliability of data are potential risks for local software. It is vital that data is backed up regularly and stored away from the local computer. The privacy of data is the responsibility of the customer. Windows updates, Anti Virus software and security are the responsibility of the customer, these will help to protect the data.

Good Practice

  • Use an established supplier for Cloud based services
  • Regularly create a backup or export, and store them remotely in a safe place
  • Regularly print out financial reports and store them in a safe place
  • Regularly create an extract or report that lists customers and suppliers and store them in a safe place
  • Use a lockable metal cabinet or fire safe to store key documents and backups for your business
  • Ask your book keeper or accountant for suggestions on good practice.


Cost of Cloud Based

Some sample prices are listed below of Cloud based Accounting software. Introductory discounts have been ignored. All prices exclude VAT.

  • Sage One Accounting  £10 / month  (£120 / year)
  • Inuit QuickBooks Simple Start  £7 / month (£84 / year)
  • Inuit QuickBooks Essentials  £15 / month  (£180 / year)
  • Zero Starter  £9 / month  (£108 / year)
  • Zero Standard  £20 / month (£240 / year)
  • ClearBooks Together  £7.40 / month (£88.80 / year)
  • ClearBooks Together+  £16.50 / month (£198 / year)
  • Liquid Online Booker  £7.95 / month (£95.40 / year)
  • Liquid Online Accounts  £14.95 / month (£179.40 / year)


Cost of Local Based

Some sample prices are listed below of Local Accounting software. Introductory discounts have been ignored. All prices exclude VAT.

  • Sage 50 Accounts Essentials £15 / month (£180 / year)
  • Quickbooks Pro 2016  £240.83 purchase
  • Ezi Accounting £32.08 / year
  • Ezi Accounting £117.92 purchase

Ezi Accounting has recently been updated and reviewed on Softpedia.com. Please check it out!

Ezi Accounting on Softpedia


Ezi Accounting Version 2.1.11

Version 2.1.11 of Ezi Accounting has been released. This is a bug fix for Version 2.1,9, with some new features. Customers who have purchased Version 2.1 of Ezi Accounting can upgrade to Version 2.1.11 for no cost. Customers using Version 2.0 or older need to pay to upgrade to Version 2.1.11, prices start at USD30 for a 1-user system.

Ezi Accounting Version 2.1.11

Ezi Accounting Version 2.1.1